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Muskoka's Only Ski Hill

Red Chairlift Replacement Committee – Terms of Reference

Purpose:

To support the advancement of the Red Chairlift Replacement project by leveraging the experience and insights of club Members in key areas critical to the project’s success.

Project Context:

The Red Chairlift is targeted for replacement in Spring 2028, with the order placed in 2027. This option is contingent on receiving a deferral for the 2027 TSSA audit. Estimated chairlift cost: $3.69M (excluding HVHSA costs).

Committee Mandate:

  • Provide input and guidance on financial planning related to the capital project.
  • Assist in developing a fundraising campaign and/or sponsorship strategy.
  • Support the development of Member communications and engagement strategies.
  • Act as a sounding board for project updates and milestones.

Key Deliverables:

  • Financial input on timing and funding strategy for the lift replacement.
  • Recommendations for fundraising and/or sponsorship initiatives.
  • Guidance on Member engagement and communication approaches.

Committee Membership & Leadership:

  • The Committee will be chaired by a current Board Member, appointed by the Board of Directors.
  • Committee Members will be selected based on relevant skill sets and experience.
  • A Committee Member will be designated to record meeting notes and action items.

Reporting & Authority:

  • The Committee Chair will report updates and recommendations to the Board of Directors.
  • The Committee acts in an advisory capacity and does not have decision-making authority.

Time Commitment & Term:

  • This is an ad-hoc Committee established to support the Red Chairlift Replacement project through to project completion or Board direction.
  • Monthly meetings (virtual or in person) through the 2026-27 season, or as needed based on project timelines.
  • Occasional review of materials or participation in working sessions.

Quorum & Meeting Procedures:

  • A Quorum shall consist of a simple majority of Committee Members.
  • Meeting decisions or recommendations require a quorum and consensus of Members present.

Desired Skill Sets & Experience:

  • Financial planning for large capital projects
  • Fundraising or sponsorship development
  • Strategic communications
  • Government Funding Relations

Red Chairlift Replacement – Committee Timeline

Below is a proposed timeline for key Committee deliverables and Member communications leading up to the planned replacement of the Red Chairlift in Spring 2028. This timeline aligns with the Club’s regular communications cadence and milestones. Additional updates may also be shared through the Club’s newsletters and other communication channels to keep Members informed as needed.

Date Milestone / Activity
Oct 2025 Annual General Meeting – Launch Red Chairlift Replacement Plan
Feb 2026 Mid-Season Member Information Session – Committee delivers key deliverables
Oct 2026 Annual General Meeting – Committee outlines strategy for funding
Feb 2027 Mid-Season Member Information Session – Committee shares progress on funding and project update
Oct 2027 Annual General Meeting – Project update
Feb 2028 Mid-Season Member Information Session – Final project update prior to chairlift installation